This document sets out the terms and conditions between Techsylvania and you when you purchase a ticket or register for any event or conference organised by Techsylvania or participate in any survey of Techsylvania. By purchasing a ticket or registering for an event or conference organised by Techsylvania or participating in a survey you are agreeing to comply with and be bound by these terms and conditions. You should read this document carefully.
Techsylvania reserves the right to change these terms and conditions at any time. Any amended terms and conditions will be posted on this website. Applicable from May 25, 2018.

Conference Organizer


Techsylvania events are being organised by Omnievents SRL (and its affiliates “Asociația Alpha IT Events”), a wholly Romanian-owned company, which is in the main business of organising technology conferences.

Code of Conduct


We wish that Techsylvania is a safe and enjoyable place for all. For this to happen, a code of conduct must be respected by all delegates, speakers, sponsors and volunteers. Participants who violate these rules can expect to be sanctioned by the event staff up to and including being expelled from the conference without any claim to a refund of the ticket price.
We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks and workshops. Harassment includes offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
Participants asked to stop any harassing behavior are expected to comply immediately.
If you find yourself in this situation, or notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. The Techsylvania team is at your disposal and ready to help you at any time. We value your attendance and hope you feel safe.

We expect participants to follow these rules at our events and related social events.

Personal Data and Declaration of Consent


Your privacy is important to us, that is why in the following paragraphs, we will explain what happens to your personal data.

We assure you that your personal data is processed legally and transparently. Our legal basis for managing your personal data is your consent, given freely, when you decide to register at one of our conferences or events.By registering to a Techsylvania conference or event, as an attendee you give the consent for Techsylvania to collect, process and use your Personal Data for the purposes of processing the purchase of your ticket and for any other use to which you have consented, including the importation of contact information for which you have provided your explicit prior consent.

Your personal data is used only for the purposes listed below and only if you give your consent. When you are attending a conference, we will use your Personal Data to:

  • process your payments (where applicable) and thus your registration and facilitate your attendance at the event;
  • provide you with information regarding the conference including scheduling and logistics;
  • provide you with other information that we believe may be of interest to conference attendees;
  • register into our email database to keep you informed about similar events (conferences, masterclasses, community events) from where you can choose at any time to opt-out from the communication list;
  • we may also process your data automatically, to improve our Analytics system for enhanced networking opportunities and tailored content, if you give your consent for this.
  • we may also transfer (share) your Personal Data (other than payment information) of conference attendees with selected conference partners. The purpose of this is to enable conference attendees to keep in touch with the conference’s partners after the conference for networking purposes, if you give your consent for this.

If you do not wish your Personal Data (name, job title, email, address, country, company name or other related information) to be processed further, or if you notice any discrepancies, please email us at contact@techsylvania.co.

 

The data we collect is yours and it is important that you know your rights concerning it:

  • Right of Access
  • You have a right to be given a copy of any of your Personal Data held by Techsylvania in accordance with section 4 of the Data Protection Acts subject to certain exceptions. Requests for a copy of your Personal Data can be emailed to contact@techsylvania.co.
  • Right of rectification or erasure
  • If Techsylvania holds incorrect information about you which was originally submitted by you through this website, you have the right to have the data amended. Further, you have the right to have any information you have sent to us via this website erased. To request your right to rectification and/or erasure please send your request to contact@techsylvania.co.
  • Requests should include: your name and address and a description of the specific Personal Data you wish rectified.
  • In specific cases, where we use third-party platforms (e.g. Xing Events, MadMimi) to organise the events, you have direct access to your Personal Data so that you can get a copy, rectify or erase it.
  • Right of restriction of processing
  • You have the right to request at any time to stop processing your data by Techsylvania or by third parties (to whom we shared your Personal Data).

Data storage


We strive to keep your Personal Data safe, therefore we carefully choose where your Personal Data is stored. To process your personal data, we use the following GPDR compliant third-party processors: Xing Events (event management system), MadMimi (marketing platform) and Google Drive (workspace and cloud storage).

Email Policy


You can unsubscribe from Techsylvania communications by clicking on the link in each newsletter received or by email to contact@techsylvania.co.

Usage of Photographic and Video Material


Techsylvania takes photographic and video material of attendees at events. In registering for a conference, you acknowledge that we may include images of yourself intact or in part for material used in various publications, press releases, promotional activities, or other related endeavors. This material may also appear on the Techsylvania conferences website or related social media pages.

Online Surveys


I hereby give my consent for Techsylvania to store any voluntary information I may provide in the course of participating in an online survey. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose.

Ticket Registration


I hereby give my consent for Techsylvania to use for the purposes of processing complimentary or otherwise ticket registration the mandatory data and any voluntary data I provide when registering a complimentary admission ticket. I further give my consent for the voluntary data provided. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose.

Cancellation Policy


Cancellations must be submitted in writing via email to tickets@techsylvania.co. A full refund minus a € 5 + VAT processing fee in addition to a ticketing fee (depending on ticket value) will be given only for cancellations received at least prior to one month before the first day of the event. If overdue, a transfer to the following year may be offered upon written request. Student tickets are non-refundable.

Subsidised Tickets


You cannot resell a subsidised ticket, student tickets as doing so will void the ticket and the ticket holder will not gain entry into the event.
All tickets must be assigned to an attendee, and all attendee details must be 100% complete within 30 days of receipt of your ticket. For the avoidance of doubt, this includes name, job title,
company name and a passport style photo. Ticket reassignment after this date is prohibited.

Use of Personal Data for Advertising Purposes


In certain cases free or subsidised tickets may be offered within 30 days of the event start date. In these instances tickets must be assigned within 7 days of receipt of your ticket in accordance with the details provided in the above paragraph.
Our subsidised ticket offers sometimes include a processing fee. This fee is non-refundable in its entirety.

 

We hereby inform you that Techsylvania (…) (hereinafter referred to as Operator) processes personal data according with Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as the Regulation).

The natural person whose data is collected and processed are hereinafter referred to collectively as data subjects and individually as data subject.

Categories of Processed Personal Data


The personal data which are processed are: first name, last name, job title, email, cookies, industry, role, source of where the attendees of Techsylvania.

LEGAL BASIS OF THE PROCESSING ACTIVITY LEGAL BASIS OF THE PROCESSING ACTIVITY
The personal data is collected and processed according with art. 6 par. 1 point a) of the Regulation, consent which was priory expressed by the data subjects.

THE RECIPIENTS OF PERSONAL DATA

The collected personal data will be stored on the Madmimi, Xing Events and Typeform platforms. The employees, the collaborators Techsylvania and the affiliates of Techsylvania have access to the collected data and are therefore the recipients of the data.

DURATION OF STORAGE
The date are stored for a period of maximum 5 years, at the end of which they are deleted, except for the case when according to the law and/or at the request of a public authority they need to be stored for a longer period.

THE RIGHTS OF THE DATA SUBJECTS
A. The right to be informed and to have access to the dataThe data subject has the right to access the collected data and to be provided with the following information regarding the processing of his/hers personal data:

• the purpose of the processing;

• the categories of personal data processed and the legal basis for the processing;

• the period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period;

• the recipients or the category of recipients of the personal data, if the case;

• the existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing;

• the right to data portability;

• the right to lodge a complaint with the competent supervisory authority in Romania;

• the existence of automated decision-making, including profiling and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject;

• whether the controller intends to transfer personal data to a third country or international organization and the existence of the right of the data subject to be informed regarding appropriate or suitable safeguards;

• whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether the data subject is obliged to provide the personal data and of the possible consequences of failure to provide such data.

The information is provided free of charge.

The Operator shall provide a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form.

 

B. Right to rectification

The data subject shall have the right to obtain from the controller without undue delay the rectification or the completion of inaccurate personal data concerning him or her.

The Operator shall communicate any rectification of personal data to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The Operator shall inform the data subject about those recipients if the data subject requests it.

 

C. Right to erasure (‘right to be forgotten’)
The data subject shall have the right to the erasure of personal data concerning him or her without undue delay where one of the following grounds applies:
• the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; • the data subject withdraws consent on which the processing is based and where there is no other legal ground for the processing;• the data subject objects to the processing for specific reasons and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing in those case where the purpose of the processing is direct marketing;• the personal data have been unlawfully processed;• the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;• the personal data have been collected in relation to the offer of information society services.

 

The Operator shall communicate any erasure of personal data to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The Operator shall inform the data subject about those recipients if the data subject requests it.

D. Right to restriction of processing
The data subject shall have the right to obtain from the Operator restriction of processing where one of the following applies:• the accuracy of the personal data is contested by the data subject, for a period enabling the Operator to verify the accuracy of the personal data;• the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;• the Operator no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;• the data subject has objected to processing pending the verification whether the legitimate grounds of the Operator override those of the data subject.The Operator shall communicate any restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort. The Operator shall inform the data subject about those recipients if the data subject requests it.

E. Right to data portability
The data subjects have the right to receive the personal data concerning him or her, which he or she has provided to the Operator, in a structured, commonly used and machine-readable format.
The data subjects have also the right to request that the Operator transmits their personal data to another controller directly from the controller to which the personal data have been provided, where technically feasible.

The data portability does not automatically trigger the erasure of the data from the systems of the Operator and does not affect the initial storage period applicable for the transmitted personal data.

F. The right to object to the processing of the data
The data subjects have the right to object at any time:
• on grounds relating to his or her particular situation, to processing of personal data concerning him or her, including profiling, except for those cases where the Operator shall no longer process the personal data demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims;• without any justification, to the processing of personal data concerning him or her for direct marketing purposes (including profiling to the extent that it is related to such direct marketing), in the name of the Operator or of a third party or that his/her data to be communicate to third parties for such purpose.

G. The right not be subject to a decision based solely on automated processing
The data subjects have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.

According to the Regulation, a data subject can be submitted to a decision-making process as the one referred above only in the following situation:• it is necessary for entering into, or performance of, a contract between the data subject and a data controller;• it is authorized by Union or Member State law to which the Operator is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests; • it is based on the data subject’s explicit consent.

H. The right to withdraw the consent
The data subjects have the right to withdraw their consent at any time. The consent can be withdrawn by sending an email to contact@techsylvania.co.
The withdrawal of the consent does not affect the lawfulness of the data processed based on the consent before the withdrawal.

I. The right to an effective judicial remedy
The data subjects have the right to lodge a claim in front of the competent judicial courts where he or she considers that his or her rights under this Regulation have been infringed as a result of the processing of his or her personal data in non-compliance with this Regulation.
Proceedings against the Operator shall be brought before the courts of the Member State where the Operator has an establishment.
Proceedings against a supervisory authority shall be brought before the courts of the Member State where the supervisory authority is established.
Procedural aspects for the exercise of the rights referred to in points A, B, C, D, E, F and G of this notice.
In all the cases where the data subjects wish to exercise one of the rights referred to in points A, B, C, D, E, F and G of this notice, the data subject will be forward the request to the Operator, in writing with date and signature or in electronic format, using the following contact details:

 

Where the data subject makes the request by electronic form means, the information shall be provided by electronic means where possible, unless otherwise requested by the data subject.
The Operator shall provide the response to the data subject within one month of receipt of the request. This period may be extended by two further months where necessary, taking into account the complexity and number of the requests. The Operator will inform the data subject of any such extension within one month of receipt of the request, together with the reasons for the delay.

Where requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character, the Operator may either:• charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or• refuse to act on the request.

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